Photography to Florals: How to Choose Your Wedding Vendors

Planning a wedding can be overwhelming, but choosing the right vendors can make all the difference. From capturing the big day with stunning photography to satisfying your guests’ taste buds with delectable cuisine, each vendor plays a vital role in creating a memorable experience. Hiring vendors that align with your style, budget, and vision is essential. Kate and Paul had the dreamiest day imaginable, and I want to make sure you do, too, with the best Pittsburgh wedding vendors!

Finding the right vendors involves more than just browsing through portfolios or tasting samples – it’s about building a relationship with professionals who understand your needs and can bring your wedding vision to life. 

Identifying your dream team can be daunting, so I’m here to provide expert advice and helpful tips to streamline your vendor selection process and create the wedding of your dreams. So, let’s dive in and discover how to choose the perfect wedding vendors for your special day!

Researching and Creating a Shortlist of Potential Pittsburgh Wedding Vendors

When it comes to choosing wedding vendors, research is key. Start by asking friends, family, and recently married couples for recommendations. They can provide valuable insights and firsthand experiences to help narrow your options. Additionally, turn to online platforms such as wedding directories, blogs, and social media (@rachelwehanphotography) to discover vendors in your area.

As your Pittsburgh photographer, I’m also happy to offer some insight. There are so many fabulous Pittsburgh wedding vendors I’ve worked with over the years, and every wedding blog post comes with a list of vendors to check out. See Kate and Paul’s below.

Once you have a list of potential vendors, it’s time to dive deeper. Visit their websites to get a sense of their style and aesthetic. Look for consistency in their portfolio – does their previous work align with your vision? Read through their testimonials and reviews to gauge client satisfaction. Don’t hesitate to contact the vendors and ask for more information or schedule a consultation, allowing you to determine if their personality meshes well with yours. 

Note: There are so many scammers out there! Please don’t pay a deposit before speaking to the vendor or signing an agreement.

Budgeting for Wedding Vendors

Before building your vendor team, it’s crucial to establish a budget. Determine how much you’re willing to allocate to each vendor category, such as photography, catering, florals, and entertainment. Prices can vary significantly depending on location, season, and vendor experience. 

In the wedding world, the saying holds: you get what you pay for. My advice would be to budget more for things that matter most to you and avoid settling for less in those areas. On the other hand, you may want to pass on things that don’t really matter to you. This is YOUR wedding, so do it your way. Don’t want a groom’s cake? The Pittsburgh cookie table is always a hit.

When discussing pricing with potential vendors, be clear about your budget to avoid wasting time on vendors who are out of your price range. Some vendors may be willing to work within your budget by offering customized packages or suggesting cost-saving alternatives. Be open to their suggestions and prioritize your investment’s quality and value. Remember, your wedding day is a once-in-a-lifetime event, and compromising on key vendors may affect the overall experience.

Understanding Vendor Contracts and Agreements

Vendor contracts and agreements are legally binding documents that outline the terms and conditions of your working relationship. It’s crucial to thoroughly review and understand these contracts before signing them. If there’s anything you’re uncertain about, ask for clarification or seek professional advice.

Pay close attention to the following elements in vendor contracts:

1. Scope of Services: Ensure that all the services you require are clearly outlined in the contract. Look for specific details such as the number of hours of coverage, the number of dishes served, the types of flowers, etc.

2. Payment Schedule: Understand the payment terms, including the deposit amount and due dates for each payment. Be aware of any cancellation fees or penalties in case of unforeseen circumstances.

3. Liability and Insurance: Confirm that the vendor has liability insurance to protect both parties in case of accidents or damages. Review their coverage’s extent and ensure it aligns with your expectations.

4. Contingency Plans: Discuss backup plans with vendors in case of emergencies or unforeseen circumstances. 

By thoroughly reviewing vendor contracts and agreements, you can ensure that both parties are on the same page and minimize potential conflicts or misunderstandings.

Finalizing Your Choice of Pittsburgh Wedding Vendors

After careful consideration, it’s time to finalize your choice of wedding vendors. Reach out to your selected vendors and communicate your decision. Be prompt and courteous in your communication, as vendors may have other couples interested in booking their services.

To secure your vendors, signing contracts and paying deposits is customary. Review the contracts one final time to ensure that all the agreed-upon services and terms are accurately reflected. Make a checklist to keep track of your vendor commitments and payment schedules.

Once you’ve finalized your choice of wedding vendors, celebrate! You’ve successfully navigated the vendor selection process and can look forward to working with a team of professionals who will bring your wedding vision to life. Remember to maintain open lines of communication throughout the planning process and trust in the expertise of your chosen vendors.

I hope this article helps you feel equipped to book your ideal wedding vendor team confidently. Overall, trust your instincts, communicate your needs, and remember that the right vendors will be dedicated to making your special day truly unforgettable.

Considering me as your wedding photographer? Book an engagement session first! I can’t wait to meet you.

Kate + Paul’s Pittsburgh Wedding Vendor Team

Photography | Rachel Wehan Photography
Videography | Campfire Films
Place of Purchase for Dress | Blanc de Blanc
Band/DJ | DJ Crush – Tony Griffith
Live Painter | Lisa Marie Paints
Hair/Makeup | Blended Beauty Parlor
Florist | Bella Florals
Bakery | A Sweet Morsel Co.